Club Account
Brief Overview
Overview 🎯
Learn how your club’s funds are managed through your SAMRU club account, including how to access the account and track spending.
Manage and Access Your Club’s Finances Through SAMRU
Club Account Requirements
Maintain a Positive Balance
What Does “Maintain a Positive Balance” Mean?
Always keep your club’s account in the black. If your account goes negative, your club’s Signing Authorities will be personally responsible for the deficit and any charges. SAMRU may decline payment requests if there aren’t enough funds in the account. Clubs are requitred to submit a Financial Record Sheet of their Revenues and Expenses with their Annual Report each year to be eligible for re-ratification the following year.
Reimbursement Basis
How to Access Your Club Funds
Access club funds through reimbursement. Submit a complete Payment Request form with receipts. Visit the Reimbursements subpage for a step-by-step guide on filling out the form.
Usage
What Club Funds Can (and Can’t) Be Used For
Club Funds are available for ratified clubs only and cannot be used to fund the activities of any other group, association, corporation, or charity. Assets or activities must directly support the club and its membership (e.g., marketing supplies, event costs, speaker fees, catering for club events). Club Funds Cannot be used towards the purchase of Alcohol, Cannabis, or restricted or illegal items. Club Funds cannot be used towards non-club events/non-club activities.