Organize an Event
Preparation Guide
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Get started by gathering and completing all required documents for approval
Activity Approval Process
Submit the Activity Approval Form at least 10 business days before your event. The Clubs Coordinator will review and confirm approval.
Activity Approval Process
Submit the Activity Approval Form at least 10 business days before your event. The Clubs Coordinator will review and confirm approval.
Find the Location (On-Campus)
Clubs can book on-campus spaces like Wyckham House or MRU venues. Submit the Activity Approval Form at least 10 business days in advance.
Catering
Catering must be arranged in advance and often requires using MRU’s official provider, Chartwells. External catering may be approved with conditions and a signed waiver.
Catering
Catering must be arranged in advance and often requires using MRU’s official provider, Chartwells. External catering may be approved with conditions and a signed waiver.
Insurance & Risk Mitigation
Clubs must follow SAMRU’s insurance and safety policies to reduce risk. Depending on the event, certificates, plans, or waivers may be required.
Advertise the Event
Clubs can promote events with SAMRU’s free poster printing, digital signage, and calendar listings. All materials must follow guidelines and be submitted on time for approval.
Advertise the Event
Clubs can promote events with SAMRU’s free poster printing, digital signage, and calendar listings. All materials must follow guidelines and be submitted on time for approval.
Collaborate with SAMRU
Clubs can collaborate with SAMRU on events open to all credit students, including special programs like Eat & Greet. SAMRU may provide space, support, and funding based on availability and alignment.