Templates & Forms
Brief Overview
Overview 🎯
Access all the essential documents your club needs in one place, including forms for events, reimbursements, funding, and more.
Download the Forms You Need to Run Your Club Smoothly
SAMRU Club Forms Library
All Templates in One Place
📃 All SAMRU club forms are available in our shared Google Drive folder.
All Templates in One Place
📃 All SAMRU club forms are available in our shared Google Drive folder.
Optional - Only needed if your club leadership has changed. Click the link to download form
1. Ratification
Ratification Form
What is Ratification Form?
Confirms your club’s intent to remain active for the current academic year and is required for official recognition by SAMRU.
Constitution Template
What is Constitution Template?
Provides a required structure for your club’s governance, covering leadership, elections, finances, meetings, and dissolution to ensure transparency and alignment with SAMRU policies.
SAMRU Liaison/Signing Authority Agreement & Membership Verification
What is the Signing Authority Agreement and Membership List Verification?
Used to designate your club’s SAMRU Liaison and signing authorities, confirm member eligibility, and ensure your club meets recognition and compliance requirements
Change of SAMRU Liaison/Signing Authorities Form
What is the Change of SAMRU Liaison/Signing Authorities Form?
Notifies SAMRU of updates to your club’s liaison or signing authorities to ensure accurate contact and approval records.
Annual Report Template
What is Annual Report?
Summarizes your club’s yearly activities, finances, and operations and is required for re-ratification and compliance with SAMRU guidelines.
2. Event
Activity Approval Form
What is Activity Approval Form?
Required for getting SAMRU approval to host any club event, including details like venue, setup, and resources.
Risk Assessment Template
What is Risk Assessment Template?
Identifies potential risks related to your club event and outlines how they will be managed to ensure participant safety.
Sexual Violence Mitigation Plan Template
What is Sexual Violence Mitigation Template?
Required for events where there may be heightened risk; outlines how your club will create a safer environment and respond appropriately to incidents of sexual violence.
3. Finance
Payment Request Form
What is Payment Request Form?
Used to request payment or reimbursement from your club account for approved expenses.
Payment Request Form Guidelines
What is Payment Request Form Guidelines?
A reference document outlining how to correctly complete and submit the Payment Request Form for timely processing.
Club Initiative Fund Form
What is Club Initiative Fund Form?
Used by Ratified Clubs to request up to $300 in funding for initiatives that support their club’s purpose, subject to approval and reimbursement requirements.