Start a Club
Club Renewal & Ratification
Begin Your Club’s Journey With Confidence
Every great club begins with ratification—the first step to being officially recognized at SAMRU. Whether starting fresh or renewing, you’ll find the steps, checklists, and guidance to support your journey. Review everything carefully to ensure a smooth and successful process.
Your Club starts here
Start Your Club Journey with SAMRU's Official Ratification steps
Pick a Name
Choose a unique, clear, and memorable club name
Recruit Your Team
Find 3-4 Signing Authorities (SAMRU liaisons) and at least 10 members.
Craft/ Update Your Constitution
Creating a constitution defines your club’s purpose, goals, and structure. Use the Constitution Checklist and Template for guidance in writing or updating this essential document.
Complete the Paperwork
Fill out the Signing Authority Agreement, Permission of Verification of Student Status, and Membership List Documents. Handwritten signatures are required.
Craft/ Update Your Logo
The logo will be approved by our Communications & Marketing team. We’ll notify you if any modification is needed.
Submit Your Forms
Use the Ratification Form to upload your Club Logo, Constitution, SA Agreement, Membership List, and Verification Documents.
Review Process
Your application will be reviewed within 5 business days. We’ll notify you about the next steps or any needed amendments.
Complete Training
Once approved by the Clubs Committee, the Signing Authorities will receive Clubs Training.
Fully Ratified
Once all Signing Authorities have completed the training, the club will be fully ratified. A confirmation email will be sent to you.
What's Next?
📝 You’re now ready to begin preparing your official club documents.
